We have found Microsfot Word very useful when it comes to accurate yet flexible printing on any of our label sheets. We feel you'll have the most success if you familiarize yourself with the drawing toolbar - you will use this toolbar to create text boxes, element boxes, curved text, place images, draw shapes, etc. just to name a few. I can post more useful WORD tips as time allows, but for now - I have found this useful link on how to use the drawing toolbar in WORD:
Another common question we receive is this:
"I downloaded and opened the WORD template from your website, but when I open it up, I see nothing - what's wrong?"
- if you open a template you should see gray rectangle gridlines, if you do not, go to TABLE, and click on SHOW GRIDLINES.
Note: if you are working with a round or oval label sheet - you will still only see a rectangle gridline in WORD - here is a recent blog entry addressing this issue:
"We commonly receive emails from distressed labelmakers asking us why the label template for their 2 x 3 1/4 oval label does not show up as an oval -just a gray outline of a rectangle. We get the same comment from some people using a round label template. To clear up this matter, it's important to understand the limitations of using Microsoft Word as a design software. It is a wonderful program but has absolutely no options for showing a label template on screen as an oval or a circle. The labelmaker has to envision the oval or the circle - desiging the label knowing it is oval or round, knowing not to design in the corners. The best thing to do is set up label cell 1 the best you can and print it on white paper. Hold it up to the light against your label sheet and see how you did. If you design your label using text boxes and images boxes via the drawing toolbar (highly recommended) you will be able to easily move your elements around for better alignment. You may have to print a few test runs on white paper before you are ready to print directly to your label sheet. I am sure upcoming versions of Word will offer more for the labelmaker using rounds and oval - atleast one can only hope!"
Create your own template using Microsoft Word:
NOTE: We suggest using the Microsoft DRAWING TOOLBAR to design your labels. This toolbar will allow you to make text boxes, curved text, place an image or logo, draw shapes, etc…..and by using the drawing toolbar, you have the ability to move your label elements around freely when it comes time to adjust for printing. If you are not familiar with the drawing toolbar, you can do a google or yahoo search on “how to use the drawing toolbar in Microsoft Word” and you should get plenty of tips.
When using a text box, you can right click and then click on properties – you can turn the border off and the fill off – this way there is no box around the object and the background of the textbox is transparent – therefore not interfering with the design of you label. When you get one text box / label cell aligned just right, you can select the contents of the cell by running your cursor over the left side of the cell until you see a black arrow, when you see the black arrow, hit CTRL + C. Then move to the label cell where you want to paste it. Click your cursor in the box and hit CRTL +V to paste. It should paste right in the cell where you need it to.
You can also design your label by typing directly in the label cell (common if it’s a simple text label).
PLEASE NOTE: Creating templates in Microsoft Word for labels that have a clean size, margin or gutter, such as the labels that have measurements ending in 1.5 or .25 is normally quite easy and the template works very well. However, some labels are more detailed, having gutters or margins that end in numbers such as .875 or .0625. When this happens, Microsoft Word rounds the gutter to .88 or .63 respectively. This fraction of an inch may not seem like much, but it can throw your label template off by the time you get to the last half of the page. It can also affect your labels from left to right – lining up on the left and being slightly off by the time they get to the right.
You’ve designed your label using simple text typed straight into the label cell – and you need to adjust one cell, one row, one column or all of the labels up, down, right or left.
You can adjust the content of the label cell up or down by inserting a spacing line with a font size of 2 or 4.
- To adjust the contents of you cell upward, put your cursor after the very last letter or punctuation mark on your label, go to the font size box and manually type in 2 or 4. You will see your cursor shrink. Now hit enter. You will see a small adjust upward.
- To adjust the contents of your label cell downward, put your cursor in front of the first letter or symbol. Go to your font size box and manually enter a 2 or 4. Now hit enter. You will see a slight adjustment downward. You can also use this to move your text slightly to the right. Place your cursor in front of what you want to move over, manually change your font size to 2 or 4 and hit the space bar. You will see a slight adjustment to the right.
You’ve designed your label using text boxes and elements – and you need to adjust one cell, one row, one column or all of the labels up, down, right or left.
Each element can be moved individually or you can group all elements of the label together and moved them at one time.
- To group elements together, select the elements you’d like to group, then right click while they are all selected and choose GROUPING, GROUP. Using your CRTL and arrow keys, nudge the element or group of elements up, down, right or left as needed for better alignment.
You’ve designed your label using text boxes and elements but you can’t seem to move anything around as needed for alignment purposes.
Make sure that each element is set to layout IN FRONT OF TEXT.
- To do this, right click on the element, got to FORMAT and then click on the LAYOUT tab, choose IN FRONT ON TEXT (or BEHIND TEXT if necessary for design purposes).
You are working with very small labels and notice a bit of a page creep from top to bottom, the labels on the top half line up fine, but tend to be unaligned by the last half of the page… (page creep is a common printer issue, not a template or program issue)
If your top margin and bottom margin are INDENTICAL and your left margin and your right margin are INDENTICAL – then here is a quick fix:
- design your label and insert it in only the template cells in the top half of the page. Then send your label sheet through your printer, printing on only the top half. Turn the label sheet around and send it back through to print on the other half of the label sheet.
- This will also work if you are having left to right alignment issues…design your labels on the left side only, send through the printer, turn the label sheet around and send through printer again to print on the other half.
You are trying to nudge elements up, down, right or left and when you do, you elements jump half way out of the cell.
I do not completely understand why this happens, but have found a way to deal with it.
If you try to nudge an element and it jumps, simply hit undo (to move it back to where you started) and then right click on the element and choose FORMAT, then LAYOUT, then ADVANCED – at this point you can change the number for absolute positioning. Make very small changes at a time until you get the desired result.
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